Job application tracker

What to track for each application

The file has 12 columns. Fill in the first six when you apply, and the rest as things happen.

• CompanyWho you applied to.
• RoleThe exact job title from the posting, so you know which posting a recruiter means.
• Posting linkPostings get taken down. Save the link, and keep a copy of the text for the interview.
• Date appliedTells you when to follow up, and how long a company usually takes.
• SourceJob board, company site, referral or recruiter: over time it shows which channel gets you calls.
• StatusOne status per job, so the list sorts itself.
• ContactThe recruiter or person you talked to, and how to reach them.
• Next stepThe one thing to do next: follow up, prepare, send references.
• Next step dateWhen to do it. Sort by this column every morning.
• Interview dateThe day to have your stories ready.
• Salary rangeThe posted or quoted range, for the salary question and the offer.
• NotesNames, what they asked, anything you'd want to remember before the next call.

Job application tracker in Google Sheets

Google Sheets opens the same file. You need your own Google account; nothing here connects to it.

1. 1

   Download the file

   Use the Excel (.xlsx) file to keep the status dropdown and the header row.

2. 2

   Open Google Sheets

   Open a new spreadsheet, then at the top click File, then Import, and upload the file.

3. 3

   Pick “Replace spreadsheet”

   Or “Create new spreadsheet”. Then delete the example row and add your first job.

Job application tracker in Excel

Open the .xlsx in Excel, Numbers or LibreOffice. The header row is frozen, every column has a filter, Status is a dropdown, and the date columns take dates like 2026-10-09. The first row is an example: type over it or delete it.